Privacy Policy

Last updated: June 2026

HR Hawaii, Inc. ("HR Hawaii," "we," "us," or "our") operates the website located at hrhawaii.com (the "Site"). This Privacy Policy explains how we collect, use, disclose, and protect information about you when you visit our Site or contact us about our services.

By using our Site, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

Information You Provide Directly

When you contact us, request a quote, or schedule a consultation through our Site, we may collect:

• Full name
• Business name and number of employees
• Email address and phone number
• The service(s) you are inquiring about
• Any other information you choose to provide in a message or form

Information Collected Automatically

When you visit our Site, we and our third-party service providers (including Google) may automatically collect certain information, including:

• IP address and approximate geographic location
• Browser type and version
• Pages visited, time spent on pages, and referring URLs
• Device type and operating system
• Date and time of your visit

This information is collected through cookies, web beacons, and similar tracking technologies, as described in Section 4 below.

2. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and provide the services you request
• Schedule and conduct consultations
• Send you information relevant to your inquiry (we do not sell or rent your personal information)
• Analyze Site usage to improve content and user experience
• Comply with applicable legal obligations
• Protect the security and integrity of our Site

3. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

• Service providers: We use trusted third-party tools such as Google Analytics (analytics), Calendly (scheduling), and standard web hosting services. These providers have access to information only as needed to perform their functions and are obligated to protect it.
• Legal requirements: We may disclose information if required by law, court order, or government regulation, or if we believe disclosure is necessary to protect the rights, property, or safety of HR Hawaii, our clients, or others.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to enhance your experience and analyze how our Site is used.

What Are Cookies?

Cookies are small text files stored on your device by your web browser. They help websites remember your preferences and understand how you interact with the site.

Types of Cookies We Use

• Essential cookies: Necessary for the Site to function properly. These cannot be disabled.
• Analytics cookies: We use Google Analytics to understand how visitors interact with our Site. Google Analytics collects information such as pages visited, time on site, and traffic sources. This data is aggregated and anonymous. Google's use of this data is governed by the Google Privacy Policy.
• Third-party cookies: Our scheduling tool (Calendly) may set cookies when you use the booking widget. Calendly's privacy practices are governed by the Calendly Privacy Policy.

Managing Cookies

You can control cookies through your browser settings. Most browsers allow you to refuse cookies or delete existing cookies. Note that disabling certain cookies may affect the functionality of our Site. You may also opt out of Google Analytics tracking at any time by installing the Google Analytics Opt-out Browser Add-on.

When you first visit our Site, you will be presented with a cookie consent notice. Your preference is stored locally on your device.

5. Google Analytics

HR Hawaii uses Google Analytics, a web analytics service provided by Google LLC ("Google"). Google Analytics uses cookies to collect information about how visitors use our Site. We use this information to compile reports and improve the Site. The information generated by cookies about your use of the Site (including your IP address) is transmitted to and stored by Google on servers in the United States.

Google may also transfer this information to third parties where required by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

To opt out of Google Analytics, visit https://tools.google.com/dlpage/gaoptout.

6. Data Retention

We retain personal information you submit through our contact forms or scheduling tool for as long as necessary to respond to your inquiry and fulfill any related business purposes, or as required by law. Analytics data collected through Google Analytics is retained according to our configured retention settings (typically 26 months).

7. Your Privacy Rights

California Residents (CCPA)

If you are a California resident, you have the right to:

• Know what personal information we collect about you and how it is used
• Request deletion of your personal information
• Opt out of the sale of your personal information (note: we do not sell personal information)
• Non-discrimination for exercising your privacy rights

To exercise these rights, please contact us at the information provided in Section 10.

All Visitors

Regardless of your location, you may contact us at any time to request access to, correction of, or deletion of personal information we hold about you. We will respond to all reasonable requests within a reasonable time frame.

8. Third-Party Links

Our Site may contain links to third-party websites, including the PrismHR employee portal, social media platforms, and partner resources. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

9. Data Security

We take reasonable technical and organizational measures to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

10. Children's Privacy

Our Site is intended for business use and is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of our Site after changes are posted constitutes your acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: